GUIDELINES FOR PARISH PASTORAL COUNCILS IN THE CATHOLIC DIOCESE OF BARUIPUR


1. Definition of Parish Pastoral Council
It is the Body of Representatives of a Parish Community to share in the apostolic activities with the Parish Priest for the integral development and progress of the Parish as a whole and its individual members through consultation, co-ordination of efforts and a spirit of co-responsibility.


2. Function of the Parish Pastoral Council
Parish Pastoral Council (PPC) is to carry out the Mission of Christ, to help the Parish Priest in fostering Pastoral activities. It should strive to build a community filled with and led by the Holy Spirit, a community free from all types of discrimination, continually listening to the Word of God, in dialogue with the other members of the community and alive to the real life problems where they play a prophetic and witnessing role.

PPC is not a co-ordination committee but a co-responsible body at the level of planning implementing and evaluation.

PPC should seek:

• To build up the Parish Community in Faith, Hope and Charity.
• To determine the pressing problems and urgent needs of the Parish
• To prepare suitable plans for the spiritual, social, educational, cultural and economical progress of the Parish.
• To foster collaboration with other Church members (Ecumenism).
• To foster and strengthen the different pious associations and groups in the parish such as SVP, CLC, Legion of Mary, Youth Groups etc.


3. Membership (Men and Women)
Canon 536 provides two categories of membership of the PPC: Persons form the Parish Community both elected and nominated. • Two members (one man and one Woman if possible) from each Lay Organizations (SVP, CLC, Legion of Mary, Youth Groups etc.).
• One each representative from various institutions (School, Hospital, Convent etc.).
• One/two persons (man and woman) from each para / area.
• Two persons (man and woman) from each sub-station. Each sub-station should have a committee of its own.
• One/two persons (man and woman) from each linguistic group.
• Three persons of Competence, Special Assistance or Public Positions, who are specially nominated by the Parish Priest.


4. Executive Committee
It is formed out of the PPC and consists of the following members:
a. President : The Parish Priest (Ex-officio)
b. Vice President I : Asst. Parish Priest (Ex-officio)
c. Vice President II : A Lay Person
d. Secretary :              "
e. Joint Secretary :      "
f. Treasurer :                "
g. Asst. Treasurer :      "
h. Three persons of competence will be nominated by the Parish Priest
5. Criteria for Membership
a. People of strong faith (Good Catholic)
b. Persons who are church goers and involved in the church activities
c. Persons who command respect among the people
d. Persons who have no bad reputation
e. Persons who have the will to be the member for the service of the Parish


6. Dismissal and suspension of the Member
Dismissal and Suspension from the PPC can be done by the Parish Priest, the President of the PPC in the case of regular absenteeism from the meeting or misbehaviour on the part of the member.


7. Terms of Membership
The term of the Elected or Nominated members shall be ONE YEAR in the beginning and later extended for TWO MORE YEARS. Thus the term can be three years together. The Ex-Officio members retain their membership as long as they hold their respective posts in the Parish. Members can be RE-ELECTED or RE-NOMINATED.


8. Various Functioning Committees
The work of the PPC could be facilitate through the various functioning committees which can be set up according to the particular needs of the Parish as follows:

a. Spiritual Life Committee: Word, Worship, Liturgy etc. for Spiritual Renewal
b. Evangelical Committee: To foster Missionary Spirit in the Parish and to devise ways and means of witnessing to the Gospel.
c. Social Welfare Committee: To plan social work, to collaborate with the Social Agencies of Non-Christians.
d. Ecumenical Committee: To keep contact with other Denominations for better understanding.
e. Family Welfare Committee: To help the families to foster the values of life.
f. Educational and Cultural Committee: To plan and promote education and cultural activities in the Parish.
g. Finance Committee: To plan and collaborate with the Parish Priest to make the Parish more self-reliant; to plan and implement the yearly budget.


9. Various Office Bearers
a. The Parish Priest is the Ex-officio President (Can. 536). In his absence the Assistant Parish Priest automatically becomes the President. The President may depute any member to be the Chairman of the Meeting. The President makes the final decisions on all matters, subject to the authority of the Diocesan Bishop.
b. The Secretary sees to the correspondence of the PPC with the approval of the President. He keeps up-to-date all the documents; he prepares the agenda of the meeting two weeks before the meeting. He plans the meeting along with the Executive members; he is available to the PPC for all its activities.
c. The various committees will have their own President and Secretary. The Parish Priest shall be the President of the Spiritual and Finance Committee.


10. Procedure
• All business at the meetings shall be transacted by discussions by the General Assembly of the PPC. However discussions by the various committees should precede the General Assembly.
• The PPC shall meet once in three months whereas the Executive Committee will meet once a month on a date announced the Secretary.
• If one third of the members make a request for a special meeting, the President may consider it.
• The Quorum of the PPC shall be valid if only the half of the members is present for the meeting.
• At the beginning of the Year the PPC plans for the whole Year


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